To view and manage existing distribution lists, log in to HostPilotĀ® Control Panel and navigate to Services > Distribution Lists.

On the Distribution Lists page, you can create new distribution lists, change associated settings, or delete existing distribution lists. Read the Knowledge Base article on How do I create a distribution list on Exchange? for information on creating new distribution lists. 

Under Services select Distribution Lists:

  • Display Name: The name that will appear in the address book.
  • E-mail Address: The email address associated with the distribution list.
  • Delete: Click this button to remove the selected distribution list from the address book.
  • Action: Use this to quickly modify distribution list email addresses and members.
    Delete DL

Click on the Display Name to manage other features:
           Manage Settings

If you want to add the mailbox to an existing distribution list:

  1. Select Distribution list > Members.
  2. Find the mailbox in the address book and click Add.
  3. If you want to remove the mailbox from a distribution list, check the box next to the email address and choose Exclude from List.
    Add/Exclude Members
  • You may add external recipients as members of Distribution List. They should be preliminary added to the account as Company Contacts in HostPilot > Services > Company Contacts.
  • Then go back to Services > Distribution Lists and choose the Distribution List in question. Add member as described above. When choosing user from Address book it will be displayed as Contact.
    company contact

To add a user mailbox to an existing distribution list, or remove a user from a distribution list:

  1. Navigate to the Services > Mailboxes > Exchange Mailboxes page in HostPilot.
  2. Click the display name of the user mailbox you want to manage.
  3. Under the Exchange tab, click the link next to Member Of.

Distribution lists can also be managed by users. Read the Knowledge Base article on How Can A User Manage Distribution List Using Outlook/OWA? for more information.