If your administrator has set up a public folder or SharePoint site, you may have permission to use some or all of the folders within the public folder or SharePoint site. If someone has shared one of their private folders (public folders) with you or designated you as a delegate for that folder, then you have permission to perform certain activities in that folder. The extent of the activities you can perform in a public folder, shared private folder, folder you are a delegate for, or SharePoint site folder, depends on your role (or combination of permissions) in that folder, as described in the following table.

Role

Create
Items

Read
Items

Create
Sub folders

Folder
Owner

Folder
Contact

Folder
Visible

Edit
Own Items

Edit
All Items

Delete
Own Items

Delete
All
Items

None

  

  

  

  

  

X

  

  

  

  

Owner

X

X

X

X

X

X

X

X

X

X

Publishing Editor

X

X

X

  

  

X

X

X

X

X

Editor

X

X

  

  

  

X

X

X

X

X

Publishing Author

X

X

X

  

  

X

X

  

X

 

Author

X

X

  

  

  

X

X

  

X

  

Non-Editing Author

X

X

  

  

  

X

  X  

  

  

  

Reviewer

  

X

  

  

  

X

  

  

  

  

Contributor

X

  

  

  

  

X

  

  

  

  

Note:

  • Only users who create a folder can delete its subfolders. If users did not create a folder, they would not be able to remove its subfolders regardless of their permissions.
  • Only a user with Owner level permission to a subfolder can modify or grant permissions to that subfolder.
  • Users with permission levels starting with Contributor and higher can only create Meeting Requests in the shared calendar. If you want users to create Appointments you need to set default permissions for your Calendar as Editor.
  • Private appointments in a shared calendar cannot be viewed or modified by any users other than mailbox Owner. The only way to allow other users to view private items is to grant them Delegate Access through Outlook with the option 'Delegate can see my private items' enabled. For more information on Delegate Access read the Knowledge Base article on How To Enable And Use Send On Behalf Permissions In Outlook.