This article describes the difference between Disabled user, Deleted Exchange mailbox and Deleted user.

The difference between Disabled user, Deleted Exchange mailbox and Deleted user 

  1. If you disable a user, the Active Directory object remains untouched together with the mailbox data and properties, but you will not be able to access any mailbox data. To disable the user: go to HostPilot > Users > click on user > User Info > Disable User.
    Disable user/Delete Exchange mailbox
  2. If an Exchange mailbox is deleted, the user loses all data and attributes associated with Exchange mailbox, though the Active Directory object and the email address still remain in the system. To delete Exchange mailbox: HostPilot > Users > click on user > Exchange > Delete Exchange mailbox

  3. If you delete a user, the Active Directory object is removed together with all data and properties of the user.
    Delete a user

Disabling a user

A user (mailbox) can be disabled directly in HostPilotĀ® Control Panel or disabled automatically when the mailbox contents have exceeded the space allowed for the mailbox.

Please note that in either case, it can take several hours after re-enabling a mailbox for the status change of the mailbox to propagate throughout Active Directory and allow the mailbox to be available again.

  • Mailboxes disabled in HostPilot
    When a mailbox is disabled through HostPilot, you will no longer be able to access any data associated with it. The data will remain on the server indefinitely and can be accessed again by enabling the mailbox. Disabled email accounts are able to receive email.  The mailbox will continue to be counted in the total number of mailboxes on your account, and the space used by that mailbox will still be included in the total disk space for your account.
    Note: Once the user is disabled active sessions via Outlook and mobile devices remain active until the connection is reset by switching network connection or power-cycling.
  • To disable or enable a mailbox, navigate to HostPilot > Users . Click on the user's display name, then click Disable User.
    Disable a user
  • Mailboxes disabled automatically because of size
    If a mailbox is disabled due to exceeding the set Storage Management Limit for the mailbox, it will be enabled again automatically when you do one of the following:
    • Increase the allowed diskspace for that mailbox through Storage Management.
    • Reduce the contents of the mailbox to be within the established size limit

    For information about setting the Storage Management Limit, see one of the following articles:
    How to use Storage Management on Exchange account
    This feature availability may depend on your plan. 

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Deleting a mailbox

If an Exchange mailbox is deleted, the user loses all data and attributes associated with Exchange mailbox, though the Active Directory object and the email address still remain in the system. To delete an Exchange mailbox, navigate to HostPilot > Services > Mailboxes > Exchange Mailboxes, uncheck the box next to the mailbox under Exchange Mailbox and click Proceed.
Delete Exchange mailbox

Note: For 30 days, the mailbox with all the data in it is still stored on the server. During these 30 days, the mailbox can be reconnected to another user object and all the functionality of the mailbox can be restored (client access, management through HostPilot, etc.). To reconnect a mailbox, submit an Extended Service request by navigating to HostPilot > Support > Extended Services and select Undelete a mailbox from the drop down list.

After 30 days, if the mailbox has not been reconnected, it is purged.

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Deleting a user

If you delete a user, the Active Directory object is removed together with all data and properties of the user. To delete a user, navigate to HostPilot > Users check the box next to the user and click Delete Selected Users and then Confirm.
Delete a user 

Note: if a user had Exchange service enabled, Exchange data can be restored during the next 30 days. Read the Deleting a mailbox section for more information.

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