Email Security allows account administrators to customize message routing for end-users. To set it up, log into HostPilotĀ® Control Panel > Services > Email Security > Settings > Message Routing.

There are two options for the message routing available:

User quarantine 

If this option is selected, messages will be moved to a user quarantine and the user will receive a daily spam report.

To manage the settings log into HostPilotĀ® Control Panel > Services > Email Security > Inbound policies > Spam.

If you have selected this option, you will have the following options for Certain spam and Probable spam in Spam Setting:

  • Permanently deleted
  • Moved to Admin quarantine
  • Moved to User quarantine
  • Deliver to Inbox with [SPAM] subject tag
  • Deliver to Inbox

Note: It is possible to set up sensitivity level for Probable Spam email. The following options are available:

  • Aggressive - may result some in some clean messages being marked as spam
  • Moderate - will balance spam detection with a very low chance of clean messages being marked as spam. Recommended level.
  • Relaxed - may result in some spam being delivered to the inbox

For Marketing mail the following options are available:

  • Permanently deleted
  • Moved to Admin quarantine
  • Moved to User quarantine
  • Deliver to Inbox with [MARKETING] subject tag
  • Deliver to Inbox

Junk Email folder

If you select this option, messages will be automatically moved to the user's Junk Email folder. Users can access this folder via Outlook, Webmail or mobile devices.

Note: the Junk Email folder is not accessible if Outlook is downloading messages using POP3 protocol.

To manage the settings log into HostPilotĀ® Control Panel > Services > Email Security > Inbound policies > Spam.

Note: if settings were changed from User quarantine to Junk Email folder and vice versa, users' personal Safe & Blocked Senders lists from Quarantine Area will not be moved to Outlook/OWA Safe & Blocked senders lists and vice versa. You may want to move them manually. 
Read Email Security: End User Safe/Blocked Senders Lists for more information.

If you have selected this option, you will have the following options available for Certain spam and Probable spam:

  • Permanently deleted
  • Moved to Admin quarantine
  • Moved to Junk email folder
  • Deliver to Inbox with [SPAM] subject tag
  • Deliver to Inbox

Note: It is possible to set up sensitivity level for Probable Spam email. The following options are available:

  • Aggressive - may result in some clean messages being marked as spam
  • Moderate - will balance spam detection with a very low chance of clean messages being marked as spam. Recommended level.
  • Relaxed - may result in some spam being delivered to the inbox

For Marketing mail the following options are available:

  • Permanently deleted
  • Moved to Admin quarantine
  • Moved to Junk email folder
  • Deliver to Inbox with [MARKETING] subject tag
  • Deliver to Inbox