With Email Protection you can create email reports for messages that have passed through its mail filters. 

Note: Email Protection Email Reporting will not show emails that have failed the basic connection checks. Read the Knowledge Base article Email Protection for Exchange for more information on these checks. Please contact Support or submit a Message Tracking request if you were unable to locate the messages in question with use of Email Protection Email Reporting or Message Tracking.

To generate a new report, navigate to  HostPilot > Services > Email Protection > Email Management > Email Reporting.

Accessing Email Reporting

You will be redirected to a new web app. 

Inbound Email Reporting

Here you can create individual inbound email reports.

Inbound Email Reporting

To start a new search, fill out the necessary fields and specify the search criteria so it would meet your search inquiry and hit Search. The following search criteria can be adjusted:

  • Search by To address
  • Search by From address
  • Search by Subject
  • Search by Date From and by Date To
    Note:
    you can go back to one month only.
  • Search by Time From and by Time To

To filter inbound emails by a specific category, select the desired category/ies from the ones presented below:

  • Legitimate
  • Spam
  • Marketing
  • Virus
  • Blocked Sender
  • Phishing
  • Dangerous Attachments
  • Unknown

To filter inbound emails by their initial delivery status, select any of the following options:

  • Admin Quarantine
  • User Quarantine
  • Delivered
  • Dropped

Here is an example of what the search results might look like:

Search results

Once a new report is generated, you will see the total number of items it contains in the upper left-hand corner of the search panel. By default, it only shows the first 20 results even if the total number of emails that have met the search criteria is greater than 20. To retrieve the full report, click on Send report to and it will be sent to the specified email address.

Notes: 

  • The number of search results is limited by 20. To see all results, send the the full report to your email address.
  • Reports can only be sent to addresses in your domain(s).
  • Email data is stored for the last 30 days only.

The generated report will be sent to the specified email address in the .CSV format. Together with the attached CSV file, the notification email that you get will have a summary of the search criteria used to generate it, the name of the person that generated it and the number of results. Here is an example of what this notification email might look like:

Notification email

Outbound Email Reporting

Important: Outbound Email Reporting is available only as a part of the Email Protection + DLP package.

If your plan includes outbound filtering, you will also see the Outbound tab under the Email Reporting section.

Here you can create individual outbound email reports.

To start a new search, fill out the necessary fields and adjust the search criteria so it would meet your search inquiry and hit Search. The following search criteria can be adjusted:

  • Search by To address
  • Search by From address
  • Search by Subject
  • Search by Date From and by Date To
    Note: 
    you can go back to one month only.
  • Search by Time From and by Time To

To filter outbound emails by a specific category, select the desired category/ies from the ones presented below:

  • Legitimate
  • Spam
  • Content
  • Virus
  • Blocked Recipient
  • Dangerous Attachments
  • Unknown

To filter outbound emails by their initial delivery status, select any of the following options:

  • Admin Quarantine
  • Delivered
  • Dropped

Once a new report is generated, you will see the total number of items it contains in the upper left-hand corner of the search panel. By default, it only shows the first 20 results even if the total number of emails that have met the search criteria is greater than 20. To retrieve the full report, click on Send report to and it will be sent to the specified email address.

Notes: 

  • The number of search results is limited by 20. To see all results, send the the full report to your email address.
  • Reports can only be sent to addresses in your domain(s).
  • Email data is stored for the last 30 days only.

The generated report will be sent to the specified email address in the .CSV format. Together with the attached CSV file, the notification email that you get will have a summary of the search criteria used to generate it, the name of the person that generated it and the number of results. Here is an example of what this notification email might look like:

Notification Email