You can add, edit or remove Schedule Events, please see below:

Add Event to the Schedule

  1. Select an Agent from the schedule.
  2. Click Add Event.

  3. The Event Planning window opens. Complete all fields (see Event Planning window below and refer to Event Planning Field Descriptions and Button Functions Table for detailed information on fields).
  4. When all fields are completed, click Save.
  5.  The new event appears in the Event table.

Edit Schedule Event

  1. Select the event you want to edit.
  2. Click Edit Event.
  3. The Edit window opens for the selected event. Make the necessary edits to the event.
  4. Click Save when all edits are complete. The event is updated with your edits.

Remove Schedule Event

  1. Select the event you want to remove from the schedule.
  2. Click Remove Event.
  3. The event will be removed from the Event table.

Event Planning Field Descriptions and Button Functions

Event Type

In the drop-down menu, select an event. Some events include meetings, reviews, training, sick days, breaks, vacation days, and testing.

Event Name

Type the name of the event.

Start Date / End Date

Click the date picker and select a start and end date for the event.

Where/Location

Type the event location (e.g. meeting room, web conference, out of office, etc.).

Agents List

In the drop-down menu, select the list of agents you would like to view. The list of agents will appear in the table below the Agents List field.

Agents List Table

To schedule Agents for the event:

  1. Select one or more agents that are required to attend the event.
  2. Click to move the Agents to the Agents Selected table, located on the right side of the window.

Note: Even if an entire team is required to attend the event, you must select everyone on the team and move them over to the Agents Selected table

Agents Selected Table

Lists all Agents who will be scheduled to attend the selected event.

To remove Agents from the list:

  1. Select the Agent.
  2. Click to remove the Agent from the Agents Selected table; the Agent name will be moved back to the Agents List table and the Agent will not be scheduled to attend the event.

Session fields

(All Day, Start Time to End Time,  Event Session table)

Schedule the time for the event session:

  • If the event session occurs all day, select the All Day checkbox.
  • If the event session occurs between a specific time rather than all day, in the drop-down menu, select a Start Time and an End Time for the event. Click Add Session. The event session time will appear in the table, located under the Add Session fields.

Note: If the event consists of multiple sessions (e.g. training over a three day period), add the Start and End Time for each session. Sessions cannot overlap (e.g. 2:30 PM – 3:30PM and 3:00PM to 4:00 PM). If you try to overlap sessions you will receive the following error message: “There is data overloaded”, select a new time for the session.

Buttons

Save

Click to save the event and add it to the schedule.

Close

Click to close the Event Planning window. If the window is closed without saving the information, the event information will be deleted and will not be added to the schedule.